Constitution

1. NAME

   The name of the Society shall be Blewbury Village Society.

2. AIMS and OBJECTIVES

   The aims and objectives of the Society shall be:

1. to stimulate public interest in and care for the beauty, history and character of the village and its surroundings including the development and improvement of features of general public amenity or historic interest.
2. to take an active interest in all matters affecting the well-being of the inhabitants of the village including the encouragement of high standards of village planning and architecture.
3. the organisation of meetings, publications, lectures, exhibitions and publicity in order to pursue the above aims and objectives
4. the organisation or sponsorship of social events and events of general interest within the village.
5. to make awards of financial support to groups or projects within the village that are of benefit to the village.

3. MEMBERSHIP

Membership shall be open to all residents of the Parish of Blewbury.

4. GOVERNANCE

   1. Committee

      Responsibility for the running of the affairs of the Society shall be vested in the Committee which shall consist of a Chairman, Vice-Chairman, Secretary, Treasurer and eight further members, all of whom shall be elected by the Annual General Meeting. The Committee shall have power to co-opt up to three further members. A quorum for meetings of the Committee shall consist of six members.

   2. Annual General Meeting

      Overall responsibility for the Society shall vest in the Annual General Meeting (AGM) of the membership which shall be held in or about April of each year. The AGM shall receive the annual report of the Committee, discuss motions and business contained in the Agenda for the Meeting and elect the Officers and Committee Members. Members shall be given ten clear days notice of the AGM, of which notice shall be deemed to have been given by publication in the ‘Blewbury Bulletin’ and the placing of notices on the Blewbury Bulletin website (www.blewbury.co.uk). Notices of Motions, duly seconded, shall be in the hands of the Secretary five clear days before the AGM but the Chairman of the AGM shall accept Motions at the AGM, which could not have been submitted by that date or which arise as a result of business at the AGM. A quorum for the AGM shall consist of 20 members present.

   3. Nominations and Elections

      Nominations for Officers and Committee Members shall be made at or before the AGM. Such nominations, duly seconded, shall signify the consent of the nominee. If the nominations exceeded the number of vacancies, a ballot shall be completed prior to the election of the further Committee Members. The Officers and Committee Members shall relinquish office every year at the time at the AGM and shall be eligible for re-election if nominated.

4. Special General Meeting

   A Special General Meeting (SGM) shall be held at the request of 20 members or by Committee decision. Within five days of receipt of such a request, which shall give notice of the Motion, or business to be discussed, the Secretary shall give ten clear days notice of the SGM to all members setting forth the Motion or business to be discussed. The notice shall be deemed to have been given by publication in the ‘Blewbury Bulletin’ and the placing of notices on Blewbury Bulletin website (www.blewbury.co.uk). The SGM shall consider only such business as appears on the agenda for the meeting. A quorum for the SGM shall constitute 20 members present.

5. Special Interest Groups

   The Committee may establish Special Interest Groups charged to act on behalf of the Committee in pursuit of specific long term objectives of the Society. A Special Interest Group shall:
• have a long term existence
• work within Terms of Reference approved by the Committee
• have at least one representative who is an elected member of the Committee

6. Affiliated Groups

   The Committee may from time to time give approval for an external group to organise events or activities on behalf of the Committee. Such an affiliated group shall:
• have a short term affiliation - for the duration of a specific event or set of events only

• conduct its business and liaise with the Committee in accordance with guidelines agreed with the Committee
• have at least one representative on the Committee (elected or co-opted)

5. FINANCE

   The Committee shall, out of the moneys received by the Society, meet all proper expenses of administration and management of the Society and shall make such payments as are directed by an AGM, or SGM, or agreed upon by the Committee. Details of all items of income and expenditure shall be set forth in an annual account, duly audited, to be presented to the AGM. The auditors shall be elected at the AGM. The Committee shall not borrow money without the approval of an AGM or SGM. In the event of winding-up the Society, the available funds of the Society shall be disposed of in accordance with the decision of an AGM or SGM deciding to wind-up the Society.

6. AMENDMENTS TO CONSTITUTION

   The Constitution may be amended by a two-thirds majority present at an AGM or SGM provided that prior notice of the amendment has been given in accordance with paragraphs 4b or 4d of the Constitution.

 

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